Processing of personal data in communication with private persons
We use your personal data to contact you. If we need to make inquiries from someone else in order to respond to you, we will disclose your personal data only to the minimum extent strictly necessary.
If you have sent us a request for clarification/ a memorandum/ a request for information, which another authority is competent to answer, we will forward it there. We definitely notify you of forwarding the request.
We may also use correspondence with you and system login information internally to assess the quality of our work. We publish correspondence and statistics of feedback and summaries impersonally without names. We keep personalized feedback for up to 2 years.
According to the law, correspondence data is visible in our document register, where the name of the sender (in case of a private person, we add the first letters of the name) or the recipient is visible. We write the title of the document in such a way that it does not infringe your privacy. Sensitive information included in the title is visible only inside the institution.
If someone wishes to see your correspondence and submits a request for information, we will review whether the requested document can be issued in part or in full upon receipt of the request for information. We will certainly cover your personal contact details, such as your email address, postal address and / or telephone number (unless you are in correspondence as a representative of a legal entity or an institution). Otherwise, restricting access depends on the content of the document. Possible grounds for restrictions on access are established in §35 of the Public Information Act.
Despite restriction on access, we issue the document to an institution or a person who has a direct statutory right to request it.
If you have any questions regarding the processing of personal data, please write to andmekaitse@envir.ee.
Right of access to personal data concerning yourselves
You have the right to access the data we have collected about you. If you wish it to be issued on paper, we will charge you a fee for copying from page 21 pursuant to the law.
We refuse your request for access only if it can:
- Harm the rights and freedom of another person
- Hinder the prevention of a criminal offense or the apprehension of a criminal offender
- Make it more complicated to establish the truth in criminal proceedings.
You have the right to request the correction of incorrect personal data.
If we have (no longer) a legal basis for the use of your personal data, you may request that it be terminated or deleted.
We retain the correspondence with private persons for 5 to 10 years. Documents that have expired are destroyed.
Applying for a job or internship at the Environmental Board
When you apply for a job or internship, we use information disclosed by you or obtained from public sources.
You have the right to examine and explain the data we have collected. Your data will not be disclosed to other candidates, and we will not disclose the data of other candidates to you as well. We assume that we can communicate with the people you have pointed out as referees without asking for your permission. If the candidate is not selected, we will keep your data for 6 months.
The data of the candidates is restricted information, which can be accessed by third parties only in cases provided by law. We keep correspondence on employment relations, personnel, etc. for 5 years. We retain internship agreements, contracts for services, authorisation agreements and employment contracts for 10 years as from the termination of the agreement or contract. Documents that have expired shall be destroyed.
